The post-pandemic reality has brought new practices to the business world. Learn about tools, equipment and tips to have increasingly productive online meetings here.
The question is: do you know how to carry out one that is efficient and successful?
We professionals were able to verify that Face-to-face meetings are no longer the only effective way to do business or internal meetings within an organization.
Digital transformation, advances in technology and increasingly faster internet connections have installed Video calls as an agile tool to establish corporate communications.
We want your online meetings to be just as efficient – or even more so. That’s why we’ve put together a series of best practices to make your next video conferences a real success: productive and agile.
1. Make sure you have a reliable, high-speed internet connection
This will ensure a meeting where everything flows smoothly and there are no problems with your Wi-Fi. If you connect to the Internet through your laptop or smartphone, Make sure you have a plan B in case the power goes out the connection. You never know when it might fail. Mobile data on your personal phone is always a good option.
2. Choose a stable and solid video conferencing software
This practice brings with it new tools to get used to and familiarize ourselves with. Zoom, Microsoft Teams and Google Meet are some of the most popular ones. There are also solutions for unified communications for companies, such as 3CX, which feature super-intuitive, high-performance built-in video conferencing features. 3CX won 24 distinctions in the latest G2 report. Among these distinctions, the quality of its video conferencing tool stands out. As you will see, the options are unlimited and diverse. Study your organization to understand what it needs and find the one that best suits your needs.
3. Test your hardware equipment
Before starting each meeting, make sure your audio and video devices are properly set up. Test their use to ensure that audio input and output are working so that attendees can hear and see you properly. It is vital that the quality of your equipment is professional! There is nothing more awkward and unprofessional than talking to someone who doesn't look good or sound good. It's probably happened to you.
Jabra The world of business infrastructure is being revolutionized. Latest generation headsets and microphones that improve their functionality, quality and performance year after year. Learn how to use the mute on your microphone. Beyond the fact that your headband has a proper ambient sound isolation system, like those of DinstarYou never know when something might happen inside the room where you are taking your interview that could be annoying to the rest of the attendees and interrupt the meeting. You can check out our corporate equipment catalogue in our website.
4. Create the right environment.
Find yourself in a quiet, well-lit space. We recommend avoiding distractions that take attention away from your image, such as pictures on your background walls or clutter on your desk or people coming in and out of the room. In addition, this It will make you more focused on what is happening in your meeting.You should also avoid having your video conference backlit by windows or lights, as this will make your image look dim. This can even make your image look unprofessional!
5. Show yourself as the professional that you are
Related to the previous point is that this last one arises. It is important to dress and behave as professionally during the video conference. Just as you would during a face-to-face meeting. Even though you are working from the comfort of your home, Be professional and show commitment to the task. Maintain eye contact and show that you are fully engaged in the meeting. Be comfortable, but remain professional.
Road to success
If you plan it and take into account these 5 points, you will enjoy the More practical, participatory and agile interactions that you will never have had.
Conducting meetings via video conference may not be the way your company has always done things, but that doesn't mean it isn't an easy and efficient alternative. Team members around the world have been enjoying this feature for a long time now! Instead of spending money on travel or renting conference rooms, video conferencing will allow you to meet with whoever you need to meet with. This doesn't matter if your teammates are in the same location as you or on the other side of the planet.
You probably have teammates who could use these tips.Share it and make sure that your productivity and that of your colleagues is enhanced with the use of new technologies.
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